Privacy Policy – Soar With Us

Privacy Policy

What is this policy?

This is our data protection and privacy policy. It explains who we are, and why and how we process personal data. If you are the subject of any of the personal data that we process, this policy explains what rights you have, and how to get in touch with us if you wish to.

Who are we?

We are OJ Digital LTD. Our contact and other details are set out at the end of this policy. We are the controller in relation to the personal data processed in accordance with this policy, except where this policy explains otherwise.

What do we do?

We are an integrated creative and media agency that provides a range of services to our clients including:

  • Advertising
  • Content and production
  • Digital design
  • Digital marketing
  • Research and insight
  • Social media
  • Strategic and digital consultancy

How do we process personal data?

How we process personal data depends on the purpose for which we obtain it and the individual to whom it relates. We will normally only process personal data relating to you if:

  • You are a client of ours (or you work for a client of ours)
  • You are a customer or other contact of any of our clients
  • You interact with us or any of our clients via social media
  • You provide goods or services (or if we are assessing your suitability to provide such goods or services) or you work for, or are agent for or otherwise represent, someone who supplies or is being considered as a supplier of goods or services to us or our clients. This includes if we have to provide or arrange any facilities, resources, travel, accommodation, insurance or anything else necessary to enable or assist you to provide goods or services to us or our clients.
  • You attend (or are invited to attend) an event organised by us (either on our own behalf or on behalf of a client)
  • You are a respondent to any survey, research, interview or other enquiry carried out by us
  • We wish to contact you when we are providing public relations or related services for our clients (for example, if you are a public official, otherwise act in official capacity, work for a public body, are a journalist or otherwise involved in the media)
  • We wish to send you advertising, marketing or promotional material
  • You browse any of our websites
  • You apply for a position with us

We explain our personal data processing in more detail below, in relation to each of these categories.

If you are a client of ours, or you work for a client of ours

Purpose of processing Information processed Legal basis How long we keep it
The purpose of the processing is to enable us to provide, and to manage and administrate the provision of, the relevant services by us to you or the person that you work for, and to communicate with you in relation to the provision of services concerned. In the course of providing our services, we may share relevant information with third parties to the extent necessary to facilitate the provision of the relevant services to you or the person that you work for. For example, if we are engaging a third party to provide goods or services in relation to our provision of services to you, we may share your contact details with them if that is necessary to facilitate communications between you and them as part of service provision (see also other disclosures we may make, below).
  • Your name
  • Who you work for (if applicable)
  • Your address, phone number, email address or other contact details
  • Bank account or other financial details (if you are an individual client)
  • Personal description and photograph
  • Any other information relating to you included in communications between us
  • Necessary for the performance of a contract – article 6(1)(b) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We keep the personal information you give us throughout the time during which we provide our services to you or the person that you work for, and for a reasonable period after the provision of services ends, after which we will delete it or archive it.

If you are a customer, potential customer or other contact of one of our clients

Purpose of processing Information processed Legal basis How long we keep it
If requested to do so by a client, we may collect your individual contact information or other information relevant to your communications, contacts or other dealings with our client. We need this information for the purpose of assisting our client in dealing with you or contacting you on our client's behalf. In some circumstances we may be acting as a data processor on behalf of the relevant client, in which case any processing of your personal data by us will be solely in accordance with our client's instructions and under our client's control. No third parties will have access to your personal information other than as set out in this policy (see other disclosures we may make, below).
  • Your name
  • Who you work for (if applicable)
  • Your address, phone number, email address or other contact details
  • Information about transactions or communication between you and our client
  • Information that you communicate to our client (for example, by email or social media)
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We keep the personal information relating to you for as long as is necessary in order to enable us to provide the relevant services to our client, after which we will delete it.

If you interact with us or any of our clients via social media

Purpose of processing Information processed Legal basis How long we keep it
If we are carrying out social media monitoring and/or reporting on our client's behalf and you interact with, or mention or tag our client on social media, we may process details regarding that interaction and your social media ID for the purposes of informing our client of the interaction concerned and, if so instructed by our client, communicating with you on our client's behalf. No third parties will have access to your personal information other than as set out in this policy (see other disclosures we may make, below).
  • Your name (if available on the relevant social media platform)
  • Your user ID
  • Other information relevant to our client that you communicate via social media or other public forum
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We keep the personal information relating to you for as long as is necessary in order to enable us to provide the relevant services to our client, after which we will delete it. Normally, we will not keep this information for more than 6 months following its collection.

If you provide goods or services (or we are considering you as a provider of goods or services) to us or our clients

Purpose of processing Information processed Legal basis How long we keep it
Where you provide goods or services to us or our clients, work for or represent someone who does, or we are assessing your suitability to provide such goods or services, we may process information relating to you to enable us, our clients or other suppliers to manage and administer the provision of goods or services and to communicate with you in relation to that provision. This may include processing any information necessary to enable us to provide or arrange any facilities, resources, travel, accommodation, insurance or anything else necessary to assist you.
  • Name and contact details
  • Communications sent or received
  • Goods or services purchased and/or delivered
  • CV or other professional details (if you are talent contracting to provide services)
  • Professional or other accreditation details
  • Passport details
  • Age verification details
  • Bank account or other financial details
  • Dietary requirements or other hospitality details
  • Details relevant to travel or other facilities being organised
  • Consent forms (where relevant)
  • Images of you
  • Records of public statements
  • Necessary for the performance of a contract – article 6(1)(b) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We will keep the information for as long as necessary to facilitate the provision of the relevant goods or services and then for a period of up to 6 years afterwards, after which we will normally delete it. If we consider you but decide not to select you, we will normally keep any relevant information for a period of 6 months, after which we will delete it (unless you have agreed to allow us to retain it for future opportunities).

If you participate in (or are invited to participate in) an event organised by us

Purpose of processing Information processed Legal basis How long we keep it
We may process information relating to you (as well as that of anyone attending the event with you) as necessary to enable you and other relevant individuals to be invited to and participate in the event and to facilitate your attendance (for example, dietary or special access requirements). No third parties will have access to your personal information other than as set out in this policy (see other disclosures we may make, below).
  • Name and contact details
  • Other personal details relevant to your involvement in the event
  • Professional or other accreditation details
  • Passport details
  • Age verification details
  • Physical details (for example, where clothing or equipment is being provided for your use)
  • Bank account or other financial details
  • Dietary requirements or other hospitality details
  • Consent forms (where relevant)
  • Medical details (where necessary to verify fitness to participate)
  • Necessary for the performance of a contract – article 6(1)(b) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
  • Medical details will only be processed with your prior explicit consent – article 9(2)(a) GDPR
 As long as reasonably necessary for the purposes of organising the event and then for up to 6 years afterwards, after which we will delete it.

If you are a respondent to any survey, research, interview or other enquiry carried out by us

Purpose of processing Information processed Legal basis How long we keep it
We may collect personal information from you as part of surveys or other research carried out by us, although in that case we will normally provide you at the time with more detailed information about how we will process the personal information concerned. Information collected from you as part of a survey or research will normally not be disclosed to a third party without your prior consent, and any relevant disclosures will be explained to you in advance.
  • Name and contact details
  • Other personal details relevant to the market research being conducted
  • Age verification details
  • Consent forms (where relevant)
  • Audio recordings of telephone surveys
  • IP addresses of online respondents
  • Other information dependent on the survey or research (communicated to you at the time)
  • Special categories of personal data where this forms part of the market research and you have consented
  • You give consent to the processing – article 6(1)(a) GDPR
  • Necessary for the performance of a contract – article 6(1)(b) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
  • Special categories of personal data will only be processed with your prior explicit consent – article 9(2)(a) GDPR
 For as long as necessary to enable us to conduct the survey or research, and then normally for a period of 2 years after which we will delete it (or anonymise it if it is required for further research after that point).

If we wish to contact you when we are providing public relations or related services for our clients

Purpose of processing Information processed Legal basis How long we keep it
We will process information relating to you if we wish to contact you in the course of providing public relations or corporate communications services on behalf of our client (for example, if you are a public official, work for a public body, are a journalist or otherwise involved in the media, and you are likely to have an interest in receiving communications on behalf of our client). No third parties will have access to your personal information other than as set out in this policy (see other disclosures we may make, below).
  • Name and contact details
  • Professional or other accreditation details
  • Areas of interest (for example, if you are a journalist)
  • Information relating to you that is made public by you and relevant to the subject about which we wish to contact you
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
  • If special categories of personal data are processed, this will be on the basis that the information has been manifestly made public by you (article 9(2)(e) GDPR) or you have given explicit consent (article 9(2)(a) GDPR)
 We keep the personal information relating to you for as long as is necessary in order to enable us to provide the relevant services to our client, after which we will delete it. Normally, we will not keep this information for more than 6 months following completion of provision of the relevant services to our client.

If we wish to send you advertising, marketing or promotional material on our own behalf

Purpose of processing Information processed Legal basis How long we keep it
We may process your individual contact details in order to send you direct marketing material in order to advertise, market or promote our services. We may combine this with other information we obtain about the things you are interested in (for example, when you browse our website and view particular content) in order to help us ensure that marketing material we send you is relevant to your interests.
  • Name
  • Job function and department
  • Work contact details (email address, phone number, address)
  • Personal contact details (email address, phone number, home address)
  • Events to which invited or which are attended
  • Communications sent or received
  • You give consent to the processing – article 6(1)(a) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We will keep the personal information for a reasonable period consistent with sending you marketing communications, after which we will either confirm that you are happy for us to continue to do so, or delete it (except to the extent we need to retain it for the sole purpose of suppressing further marketing communications to you).

If you browse any of our websites

Purpose of processing Information processed Legal basis How long we keep it
We may collect information on your visits to our website and how you move around different sections for analytics purposes, to understand how people use our website so that we can make it more intuitive. We may keep a record of the content on our website that you have clicked on and use that information to target advertising to you that is relevant to your interests. This may involve the use of cookies, which is explained in our cookies policy.
  • Your name and/or other identifier
  • Who you work for
  • Your visits to our website
  • Content viewed by you
  • Links followed by you
  • Information downloaded by you
  • You give consent to the processing – article 6(1)(a) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 We will keep the information for a reasonable period and then delete it.

If you apply for a position with us

Purpose of processing Information processed Legal basis How long we keep it
We may collect personal information in relation to you in connection with any application by you for a position with us. In that case, we will explain in more detail at the time how and for what purposes we intend to process the relevant personal information. Information dependent on the position you are applying for – this will be communicated to you at the time.
  • Necessary for the performance of a contract – article 6(1)(b) GDPR
  • Necessary for legitimate interests pursued by us in providing our services – article 6(1)(f) GDPR
 If you are employed by us, for the duration of your employment and then for a further period of 6 years, after which the information will normally be deleted. If you are an unsuccessful applicant, for up to 12 months after your application, after which we will delete it unless we have agreed otherwise with you.

Other disclosures of your information we may make

Where appropriate, we may disclose your personal data to third parties:

  • Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries.
  • Appropriate third parties including:
    • Our business partners, customers, suppliers and sub-contractors for the performance of any contract we enter into or other dealings we have in the normal course of business with you or the person that you work for
    • The media, where you are participating in advertising or other marketing or promotion that is intended to be publicly disseminated
    • Our auditors, legal advisors and other professional advisors or service providers
    • Credit or other similar reference agencies for the purpose of assessing your suitability or ability where this is in the context of us entering (or proposing to enter) into a contract with you or the person that you work for
  • In relation to information obtained via our website:
    • Our advertisers and advertising networks that require the data to select and serve relevant adverts to you and others. We do not disclose information about identifiable individuals to our advertisers, but we will provide them with aggregate information about our users.
    • Analytics and search engine providers that assist us in the improvement and optimisation of our site.
  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets, subject to the terms of this privacy policy.
  • If we or substantially all of our assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of supply and other agreements with you; or to protect the rights, property, or safety of ourselves, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Where do we process personal data?

The data that we process in relation to you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA") that may not be subject to equivalent data protection law. It may also be processed by staff situated outside the EEA who work for us, for a company in the same group as us or for one of our suppliers. This includes staff engaged in, among other things, the fulfilment of service delivery, the processing of payment details and the provision of support services.

Where personal data is transferred in relation to providing our services, we will take all steps reasonably necessary to ensure that it is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism which may include entering into EC approved standard contractual clauses relevant to transfers of personal information, and that it is treated securely and in accordance with this privacy policy.

All personal data processed by us is stored securely. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

Under data protection law, you have certain rights. Your rights depend on our reason for processing your personal information.

  • You may request access to the personal data concerned (please see the section on obtaining access to your personal data, below).
  • You may request that incorrect personal data that we are processing be rectified.
  • In certain circumstances (normally where the personal data has been provided by you and it is no longer necessary for us to continue to process it), you may be entitled to request that we erase the personal data concerned.
  • Where we are processing personal data relating to you on the basis of your prior consent to that processing, you may withdraw your consent at any time, after which we shall stop the processing concerned.

If you have a complaint about any processing of your personal data being conducted by us, you can contact us or lodge a formal complaint with the Information Commissioner.

How to withdraw your consent to processing

You can withdraw your consent to any relevant processing of personal data:

How to exercise your right of access to your personal data

You can exercise your right of access to your personal data:

Please note that we may be required to ask you for further information in order to confirm your identity before we provide the information requested.

Our details – contacting us

Soar With Us
Fifth Floor, 212 Regents Park Road
Chalk Farm, London
Greater London, England
NW1 8AW

Updates to this policy

Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.

Date of this policy

This policy was last updated on 07/05/2026.

Privacy Policy for OJ Digital LTD

At Soar With Us, accessible from https://soarwithus.co/, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Soar With Us and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us. Our Privacy Policy was generated with the help of GDPR Privacy Policy Generator

General Data Protection Regulation (GDPR)
‍
‍We are a Data Controller of your information.
OJ Digital LTD legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information:
‍
- OJ Digital LTD needs to perform a contract with you
- You have given OJ Digital LTD permission to do so
- Processing your personal information is in OJ Digital LTD legitimate interests
- OJ Digital LTD needs to comply with the law

OJ Digital LTD will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

If you are a resident of the European Economic Area (EEA), you have certain data protection rights.
‍
If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

- The right to access, update or to delete the information we have on you.
- The right of rectification.
- The right to object.
- The right of restriction.
- The right to data portability
- The right to withdraw consent

‍What information do we collect?

In short: We collect personal information that you provide to us.We collect personal data that you voluntarily provide to us when you express an interest in obtaining information about our services.

‍What personal information might we ask for?
‍That depends on the context of your interaction with us and the choices you make. Personal information we collect may include:

- Names
- Phone numbers
- Email addresses
- Contact preferences
- Billing addresses
- Contact or authentication data
- We do not process sensitive information.

‍Log Files
‍
‍Soar With Us follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

‍Cookies and Web Beacons
‍
‍Like any other website, Soar With Us uses "cookies". These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

‍Privacy Policies

‍You may consult this list to find the Privacy Policy for each of the advertising partners of Soar With Us.

Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on Soar With Us, which are sent directly to users' browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.

Note that Soar With Us has no access to or control over these cookies that are used by third-party advertisers.

‍How do we process your information?
‍We process your personal information for the following reasons depending the service you are on:

- To deliver the requested service.
- To respond to inquires and support users.
- To send administrative infirmation to you.
- To enable user-touser communication.
- To save or protect an individuals vital interests.

‍When and who with do we share your personal information
‍We may share your details with third party service providers, vendors, contractors (‘third parties’) who perform services for us on our behalf which require access to your infirmation to do that. They will not share your personal information with any other organisation other than us. They commit to protect your data on behalf of us. These are the categories of third parties that we may share your personal information with:

- Affiliate marketing programs
- Ad networks
- Communication and collaboration tools
- Data analytics services
- Performance monitoring tools
- Retargeting platforms
- Sales & marketing tools
‍
We may also need to share your personal information in the following situations:

- Business transfers. We may share your data in the event of any merger, sale of company assets, financing, acquisition of all or a portion of our business to another company
- Affiliates. We may share your information with our affiliates. Affiliates include our parent company and any of our subsidiaries or companies in our control.
- Business partners. We may share your information with business partners to offer certain products, services, or promotions.

‍International Transfers
‍We disclose your personal information to our approved service providers, some of whom are located outside the European Economic Area (EEA). Non-EEA countries may not always offer the same level of data protection as the EEA, which is why European law restricts the transfer of personal data outside the EEA unless certain criteria are met.

Many of our third-party service providers are situated outside the European Economic Area (EEA), so when they process your personal data, it may involve transferring it outside the EEA. Whenever we transfer your personal data outside the EEA, we strive to ensure a comparable level of data security by implementing at least one of the following measures:

- We only transfer your personal data to countries that the European Commission has deemed to provide an adequate level of data protection.
- In cases where we engage specific service providers, we may use contractual agreements, codes of conduct, or certification mechanisms that have been approved by the European Commission, ensuring that your personal data receives the same level of protection as in Europe.
- If we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield, which requires them to offer similar protection for personal data shared between Europe and the US.

If none of the aforementioned safeguards are available, we may seek your explicit consent for the specific data transfer. You retain the right to withdraw this consent at any time. If you require further information about the mechanism we use to transfer your personal data out of the EEA, please contact us by submitting a support ticket or reaching out to us at info@soarwithus.co

‍Third-Party Privacy Policies
‍Soar With Us's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

‍Online Privacy Policy Only

‍Our Privacy Policy applies only to our online activities and is valid for visitors to our website with regard to the information that they shared and/or collect in Soar With Us. This policy is not applicable to any information collected offline or via channels other than this website.

‍Consent
‍
‍By using our website, you hereby consent to our Privacy Policy and agree to its terms.

‍How to contact us
‍If you need to get in contact with us about how we use your information you can email us at Info@soarwithus.co
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